Our Transparent Selling Process
CIF shipments, certified assays, and fast wire payment
Our Transparent Process
Submit FCO
Pre-check & LOI
CIF Logistics
Arrival & Assay
Settlement
Our Approach to Sellers
HFM Gold works with qualified gold suppliers and sellers across international markets. Our seller process is designed to help manage transactions in a clear, organized, and professional manner.
We work closely with sellers throughout the review process, helping them understand the information required, the documentation that may be needed, and the steps involved before a transaction can move forward.
Our Goal
Our goal is to provide a straightforward experience while maintaining transparency and compliance throughout the process.
How We Manage Transactions
Initial Review
Every transaction is reviewed based on its specific circumstances and requirements. The process typically begins with an initial discussion, followed by the submission and review of relevant documentation.
Verification & Coordination
Once the necessary information has been received, our team carries out the required verification procedures and coordinates with the relevant parties involved in the transaction. Throughout the process, sellers receive updates and guidance to help ensure smooth communication and efficient progress.
Timeline & Updates
Review timelines may vary depending on the transaction, documentation provided, and applicable requirements. Our team works to complete each review as efficiently as possible while maintaining established compliance standards.
Required Documentation
To begin the review process, sellers may be asked to provide supporting documentation related to the transaction. The specific requirements may vary depending on the nature of the transaction and the country of origin.
| Document Type | Purpose |
|---|---|
| Identification Documents | Verify the identity of the seller |
| Company Registration Documents | Confirm business ownership and registration details |
| Proof of Ownership | Help verify the source of the gold |
| Export Documents | Support international transactions where required |
| Assay Reports | Provide information about gold purity and quality |
Note: Providing accurate and complete documentation can help support a smoother review and transaction process.
Additional documentation may be requested depending on the country of origin, transaction structure, and applicable regulatory requirements.
Typical Ranges
Alluvial Dust
1–10 kg per test cycle
Dore & Dust Scaling
5–50 kg trials, scaling to ~100 kg monthly
Important Policies
CIF Only Policy
FOB terms not accepted due to quality and fraud risks.
No Site Visits
All business at secure refinery premises.
Our Commitment to Compliance
Compliance is an important part of every transaction at HFM Gold. We follow established review procedures designed to support responsible sourcing and help ensure that transactions meet applicable regulatory requirements.
Our team conducts documentation reviews, supplier verification, and applicable KYC and AML procedures before proceeding with a transaction. These measures support responsible sourcing, supply chain transparency, and compliance with relevant industry and regulatory requirements.
Documentation Review
Thorough examination of all supporting documentation
Supplier Verification
Comprehensive checks on seller credentials and history
KYC & AML Procedures
Know Your Customer and Anti-Money Laundering compliance
What Sellers Can Expect
When working with HFM Gold, sellers can expect a clear, structured, and professional approach throughout the transaction process.
- ✓Clear communication throughout the transaction process
- ✓Guidance on documentation and compliance requirements
- ✓Professional coordination between all relevant parties
- ✓Timely updates during the review and transaction process
- ✓A structured and transparent approach to managing each stage
Our goal is to make the process simple, organized, and easy to follow, while ensuring sellers are supported at every step.
Frequently Asked Questions
Common questions regarding supplier onboarding, compliance requirements, documentation, and transaction procedures.
Start the Seller Review Process
Contact the HFM Gold team to discuss your transaction requirements and receive clear guidance on the documentation and compliance steps needed to move forward. We are committed to providing a transparent, professional, and efficient experience for qualified gold sellers.
If you are interested in selling gold through HFM Gold, you can get started by visiting our Request Quote page. Our team will review your inquiry and guide you through the next steps of the process.